Privacy

Privacy Policy

Last updated: September 29, 2026

1Introduction

This policy explains how Robi AI (robi-app.com and go.robi-app.com) collects and uses your personal data.


Data controller: Late Night Studio (a company being incorporated) — contact: support@robi-app.com.

2Data collected

We collect:


  • Account : first and last name, email address, sign-in method (email, Google, Apple)
  • Business : company name, company and VAT numbers, address, country, logo
  • Invoicing : your clients, products, quotes, invoices, payments, reminders
  • Robi AI assistant : written or dictated requests (transcribed text) and the assistant's answers; receipt photos if you use the Expenses module
  • Usage and technical : IP address, device, browser, pages viewed, actions in the app, origin (link or campaign you came from)
  • Payment : handled by Polar (your Robi purchases) and Stripe (your own clients' payments); we store no card data

  • Dictation uses the speech recognition of your browser or phone (Google or Apple): the recording is processed by that provider, Robi AI only receives the text.

    3Purpose of processing

    Your data is used to:

  • Provide the service: accounts, documents, sending, signature, reminders, Robi AI assistant
  • Manage your purchases and subscriptions
  • Send you service emails (address confirmation, getting started in the days after sign-up, security)
  • Send you tips and offers, only if you agreed at sign-up
  • Measure audience, improve the product and fix errors
  • Measure the effectiveness of our ads, only with your consent
  • Handle support and meet our legal obligations
  • 4Legal basis

    Our processing relies on:

  • Performance of the contract : providing the service, purchases, service emails
  • Consent : marketing emails, cookies and ad measurement (Meta, Google Analytics); you can withdraw it at any time
  • Legitimate interest : audience measurement, security, product improvement, getting-started emails
  • Legal obligations : keeping invoices and accounting records
  • 5Data retention

  • Account and documents : while the account is active, then erased within 30 days of its deletion
  • Issued invoices : as the issuer, you must keep them for 10 years; export them before deleting your account
  • Usage and measurement data : 13 months maximum
  • Cookies : 13 months maximum, consent asked again afterwards
  • Support : as long as needed to handle the request, then 3 years maximum
  • 6Your rights

    Under the GDPR, you have the rights of access, rectification, erasure, portability, objection and restriction, the right to withdraw your consent at any time, and the right to set instructions on what happens to your data after your death.


    Every marketing email contains an unsubscribe link. To exercise your other rights: support@robi-app.com. You can also lodge a complaint with the CNIL (www.cnil.fr) or your local data protection authority.

    7Security

    We apply appropriate technical and organizational measures:

  • Encryption of data in transit and at rest
  • Hosting in the European Union
  • Access to data limited to what is strictly necessary
  • Security rules preventing one account from accessing another's data
  • 8Recipients and subprocessors

    Robi AI uses the following providers, each for a specific purpose:


  • Google Cloud / Firebase : accounts, database, files, server functions (Belgium, europe-west1)
  • Google Gemini : artificial intelligence of the Robi AI assistant and receipt reading
  • Vercel : hosting of the site and app (Paris)
  • Supabase : assistant conversation history and reminders
  • Pinecone : search in your documents for the assistant
  • Polar : processing of your Robi purchases (Merchant of Record)
  • Stripe : your own clients' payments, if you enable it
  • Hostinger : sending emails
  • Brevo : B2B prospecting emails (unsubscribe at any time)
  • PostHog : audience measurement and usage analytics, hosted in the European Union
  • Meta Platforms : WhatsApp agent if you enable it (number and messages exchanged with Robi); measurement of our Facebook and Instagram ads, only after your marketing consent — pixel on robi-app.com and go.robi-app.com, and confirmation of sign-ups and purchases (hashed email address, amount)
  • Google Analytics : audience measurement of robi-app.com, only after your consent

  • These providers act on our instructions and are bound by confidentiality. Some processing involves a transfer outside the European Union (notably artificial intelligence and document search), covered by appropriate safeguards (standard contractual clauses or the EU–US Data Privacy Framework, GDPR articles 44 to 49).

    9Cookies

    We use:

  • Essential cookies : running the site, sign-in, remembering your choices (language, consent) — no prior consent needed
  • Audience measurement : understanding how the service is used (PostHog, Google Analytics on the site)
  • Marketing cookies : measuring our ads (Meta pixel), only if you accept them

  • You can change your choices at any time with the « Manage cookies » link at the bottom of the page; refusing does not prevent you from using Robi AI.

    10Contact

    For any question about this policy or your data: support@robi-app.com.


    Data controller: Late Night Studio (a company being incorporated).


    You can also lodge a complaint with the CNIL: www.cnil.fr

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